Can Sofvie provide ISO compliance certification?
Plan. Do. Check. Act.
Sofvie provides the tools needed to achieve certification in a quicker, more effective manner and to perform audits with ease. Workers will add data directly from the field while health and safety managers analyze and manage the information to ensure that ISO compliance requirements are being fulfilled.
Consistent hazard management, risk control, and audits can all be performed and proven within Sofvie’s centralized information system.
What is ISO management?
ISO is a set of internationally recognized standards that, when implemented, maximize the health and safety of workers around the world. ISO Management is the process of implementing and reporting those standards.
What are the benefits of being ISO 45001 certified?
The highest value that ISO certification provides is the preservation of human life. Beyond immediate health and safety, ISO-compliant companies also:
✔ Become able to monitor health and safety data using the same values across multiple sites, anywhere in the world.
✔ Will be able to bid on a much larger variety of tenders. ISO certification is a prerequisite for many companies.
✔ Create a better reputation, enhancing sales and marketing efforts
✔ Enjoy lower insurance premiums and lowered risk of litigation
✔ Improves overall productivity
PLAN
Normative References
Terms and Definitions
Context of the Organization
✔ Understanding the organization and its context
✔ Understanding the needs and expectations of workers and other interested parties
✔ Determining the scope of the OH&S management system
✔ OH&S management system
Leadership and Worker Participation
✔ Leadership and commitment
✔ OHS policy
✔ Organizational roles, responsibilities, and authorities
✔ Consultation and participation of workers
Planning
✔ Actions to address risks and opportunities
✔ OH&S objectives and planning to achieve them
DO
Support
✔ Resources
✔ Competence
✔ Awareness
✔ Communication
✔ Documented Information
Operation
✔ Operation planning and control
✔ Emergency preparedness and response
CHECK
Performing evaluation
✔ Monitoring, measurement, analysis and performance evaluation
✔ Internal audit
✔ Management review
Improvement
✔ General
✔ Incident, nonconformity and corrective action
✔ Continual improvement
ACT
Improvement
✔ General
✔ Incident, nonconformity and corrective action
✔ Continual improvement
Timeline of Health and Safety ISO standards
ISO 45001 Certification Process
- Study and understand
Organizations seeking ISO 45001 certification first need to become familiar with the information provided by the International Standards Organization and how the 45001 guidelines relate to previous 14001 and 9001 standards.
- Perform gap and risk analyses
Follow the ISO guidelines to perform a risk assessment of every aspect of your organization. Apply critical thinking to identify which portion(s) of your health and safety framework requires improvement. This can be done using OH&S checklists or with the guidance of a consultant.
- Develop a plan
Create a plan to address each issue identified in your gap and risk analyses. This process will develop controls to address existing risks as well as policies and procedures to help keep your employees, equipment, and property safe in the future.
- Communicate
Educating your team is not only a significant part of the program, but it’s also a great way to help them understand that every one of them plays a crucial role in protecting themselves and others. These training materials will help them better understand your occupational health and safety management system:
Intro to ISO 45001 PowerPoint
ISO 45001:2018 Employee Training PowerPoint
ISO 45001 Training Products
- Document
The most common way to design and document a new OH&S management system that adheres to ISO 45001 standards is by building off existing frameworks. Modifying an existing process lightens the load of change management making it easier to communicate and for employees to adopt. Use these templates to document your new framework.
OH&S 45001 Documentation Requirements
ISO 45001 OH&S Management System Package
- Enact and Report
With a system in place, you can begin enacting your health and safety program. Use Sofvie to record your health and safety activities, report hazards, and create controls for risks. This reveals new ways to improve your health and safety framework as well as keep organized records for future audits. This exploratory phase generally lasts 3 months or more.
- Audit the health and safety system
Perform an internal audit by comparing your documented plans against actual results. This will help you determine if there are any gaps in your systems and may uncover new efficiencies. You can still perform audits on your OH&S management system if you keep your records on paper or computer folders. However, the process is much faster and often more complete when using Sofvie. Beyond reports and other documentation being exactly where you expect them to be, everything is searchable, and many components are linked together so that you can quickly export case files. These documents will walk you through the process.
ISO 45001:2018 Internal Auditor Training Materials
ISO 45001:2018 Internal Audit Checklist
- Register
With everything in place, you can select a registrar. The registrar will conduct an audit which you can satisfy with Sofvie’s documentation. An auditor will review your framework, documented policies and procedures, and reports to confirm if you adhere to international standards. If you fall short, you will be flagged with “Non-Conformance” and allowed to make the appropriate adjustments. Once that audit has been completed with positive results, you can register!
Surveillance audits will occur periodically (6-12 month intervals) to ensure that your framework continues to adhere to international standards.